Every now and then, a board will run into a moment like this:
"Why is management being so firm on this?" "Can't we just delay it?" "Is this really necessary right now?"
And the answer — especially when it comes to fire safety — is often: No. This is not optional.
The reality: it's not just about the building
Fire safety isn't just a maintenance item. It's not just a line in the budget.
It's life safety. And it carries real legal consequences.
The Condominium Management Regulatory Authority of Ontario has confirmed that a licensed condominium management provider has been charged under the Provincial Offences Act in connection with fire-related matters.
That should get everyone's attention. Not because it's common — but because it's possible.
What this means for managers (and why they push)
When a condo manager puts their foot down and says "You must do this," there's a very good chance they're doing two things at once:
- Protecting the corporation
- Protecting themselves and their management company
Because here's the uncomfortable truth: if something goes wrong, liability doesn't stop at the boardroom table.
Managers and management companies can face regulatory discipline, charges under provincial legislation, and in extreme cases, allegations of negligence.
So when you see a manager escalate an issue, insist on compliance, or refuse to delay something related to fire safety — it's not about being difficult. It's about risk management at the highest level.
The standard: overprepared is the goal
In most areas of condo governance, there's room for discussion.
Fire safety is different.
If there is any grey area, the industry standard — whether spoken or not — is: err on the side of overprepared.
Why? Because the alternative is unacceptable. There is no second chance with fire. There is no fixing it later. And there is no explaining to investigators that you meant well.
What the law and regulators expect
Fire safety planning isn't just about having a document on file.
It requires:
- A current and functional Fire Safety Plan
- Ongoing monitoring and updates
- Training and readiness of those responsible
The CAO's emergency planning guidance makes this clear: emergency planning is an active process, not a static document. Plans must be developed, tested, communicated, and continuously monitored.
This includes:
- Identifying hazards (including fire)
- Running drills and testing procedures
- Ensuring roles are clearly assigned
- Maintaining updated lists of residents needing assistance
Because in an emergency, it is important that everyone is clear who is doing what.
What boards should be doing right now
If you're on a board, here's the checklist that matters.
Get your equipment tested:
- Fire alarms
- Sprinkler systems
- Emergency lighting
- Generators
Run your fire drills — not just to check the box, but to identify real gaps.
Review and update your plans:
- Fire Safety Plan
- Emergency response procedures
- Communication protocols
Know your residents:
- Who needs assistance?
- Who is non-ambulatory?
- Who may require special support?
Support your manager:
- When they escalate — listen
- When they insist — understand why
A straight-talk moment
Here's something boards don't always hear: if your manager isn't pushing you on fire safety, that's the real problem.
Because the good ones know what's at stake, where the risks are, and what happens when things go wrong.
Final takeaway
Fire safety is one of the few areas in condominium management where there is no benefit to cutting corners, no reward for delay, and no tolerance for being unprepared.
So when your manager says "You must do this" — take a step back before pushing back.
Because they may be doing exactly what they're supposed to do: protecting lives, protecting the corporation, and yes — protecting themselves too.
This article is provided for general informational purposes only and is not intended as legal, fire safety, or engineering advice. Condominium corporations should seek appropriate professional guidance specific to their circumstances.