Electronic Condo Meetings and Voting in Ontario: Yes — But Be Careful

Ontario's condominium legislation has been updated to permit electronic participation in meetings, including AGMs and board meetings. This is a genuine improvement for many corporations — but it comes with requirements that boards need to understand.

What's Permitted

Under current Ontario law, condominium corporations can hold meetings electronically or in a hybrid format (some participants in person, some remote). Owners can participate and vote electronically.

This flexibility is valuable. It increases participation from owners who can't attend in person, reduces the logistical burden of finding meeting space, and makes it easier to achieve quorum.

What's Required

Electronic meetings don't eliminate procedural requirements — they add some.

Notice must specify the format. Meeting notices must clearly communicate how the meeting will be held and how owners can participate electronically.

Voting procedures must be clear. If owners are voting electronically, the process must be explained in advance. Owners need to know how to cast their votes and how the results will be verified.

Quorum still applies. Electronic participants count toward quorum, but the corporation must be able to verify that participants are eligible voters.

Minutes must reflect electronic participation. The minutes should record that the meeting was held electronically (or in hybrid format) and how participation was managed.

Common Mistakes

Assuming any platform works. Not every video conferencing platform is appropriate for a formal meeting. The platform needs to support the voting and participation requirements of the meeting.

Inadequate notice. Owners who aren't comfortable with technology need enough advance notice and support to participate. A notice sent two days before the meeting isn't enough.

Ignoring accessibility. Some owners may not have reliable internet access or the technical skills to participate electronically. Hybrid formats that allow in-person participation address this.

The Bottom Line

Electronic meetings are a useful tool. Used well, they increase participation and reduce friction. Used carelessly, they create procedural problems that can invalidate decisions.

If your corporation is moving to electronic or hybrid meetings, work with your management provider to ensure the process is set up correctly from the start.